Building a Mindful Workspace with Actionable Data

November 7, 2017


 Organisations face a cultural movement that redefines the boundaries of how work happens and how leaders decide and control their organisation’s performance. On top of that, companies prioritise focus, collaboration and productivity, but they often overlook employee convenience. Convenience is not always left out of consideration, but it only regards the space design when it should also stand for easy solutions that help employees in doing their job, like tech solutions, apps, operational services and more.


“The office renaissance is about creating meaningful places for people to workplaces that feel good,

but also perform, by harnessing new embedded technologies that help people navigate the complexity of work.” Steelcase study


Rethinking the workspace

Workspace technology brings reimagined ways of working and leading, both for employees and management.

It provides convenience while enabling productivity, collaboration and interaction. We know the way we used to work is changing, we’ve seen it in various ways, from the rise of the mobile workforce, remote work or the gig economy.


Further, automation and IoT are trying their best to bring more convenience into employee’ lives. With the demand to reconsider the way we work and the workplace, a few trends become apparent when talking about the workplace.


Employee productivity

With the new work complexities, employees find themselves juggling more and more between tasks, teams and locations. IT now has doubled its role and serves both, businesses and people working in it. The digital transformation of the workplace starts with enabling flexibility and mobility, offering the best resources at the right time and location and improving experiences and interaction. Bottom line, people need easy to use technology to make work better and faster, wherever they are.


“Employee mobility leads to 30% better processes and 23% more productivity.” Forbes

Workspace awareness

To provide a meaningful workplace for their people, leaders must first figure out how their space works for them and how is it used. Right now, businesses use manual ways to measure the workspace, with inaccurate or inconclusive data, which lead to assumption based decisions. 


Latest researches identified how smart office technologies help executives drive and understand their organisations based on actionable insights. With real-time data, leaders can reshape the organisational performance according to the goals of the company.


Moreover, an accurate understanding of how the resources of the company are used and how people interact with space has an impact on budget, space and resource allocation, workspace design and retention. Or, to rephrase this, the organisation learns and develops along with the people in it.


Resource management

To build an organisation on what you need, you need to develop a company with, let’s say, “self-awareness”. Thing that might look necessary in a workplace are redundant in another. Looking and no finding things that help you or your people perform impacts the overall performance of the company. Resources can range from catering services, technical devices, paper, projector, TV or even a parking spot. Even if all those resources are present in the workspace, finding and booking them sometimes implies cumbersome processes, escalations, approvals or even discussions that take a lot of time.


To fully understand all the aspects that matter in the modern workspace, leaders must cease to believe that a happy employee is one with an ergonomic chair. The modern working environment goes beyond the physical aspects of the working space and spreads across convenience and mental wellbeing.


To get all those insights, of how to optimise the workspace to meet the needs of a productive and happy employee, data analytics is a way to bring clarity and direction.

Workspace technology is a way to automate office environments so it enables data collection. It also brings reimagined ways of working and leading, both for employees and management by providing convenience, collaboration and productivity. 


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